Office / Project Manager

ABOUT US

SpanIO, based in San Francisco, is developing products to reduce the cost and complexity of adopting distributed energy systems. We are a group of engineers with a passion for building products that can deliver a positive impact on the environment while enhancing consumer experience. We believe that developing intelligent hardware and software that provides visibility and control at the edge-of-grid will be transformational to the energy sector.

We are backed by domain experts in energy, software, hardware, and consumer finance. We are leveraging our teams collective experience in power generation, energy conversion, controls, and system integration to develop our core product focused on enabling the rapid adoption of renewable energy.

OFFICE MANAGEMENT

We're looking for an Office / Project Manager to help us get organized and move faster. You’re friendly, thoughtful, and enthusiastic.  You have a keen focus on details and enjoy collaborating with  different kinds of people. We are looking for someone who is a master at organization, loves tackling big projects, and wants to grow with our team. We need your help to create an environment where every member of the team can do their best work and every visitor feels welcome.

  • Ensure everyone who comes onsite has a great experience!

  • Plan, decorate our space, and maintain office facilities including interface with building management when necessary

  • Encouraging team to keep their work spaces clean and tidy, identify organization needs (shelving, cabinets, etc)

  • Manage various vendors to keep the office and kitchen fully stocked and running smooth

  • Plan monthly events (off-sites, happy hours, holiday parties, etc.) with a focus on building team culture

  • Order lunches and help coordinate on-site meetings and events

  • On boarding

    • Purchase and setup computer and desk

    • Help them through logging into all company tools

    • Quickly address their initial needs

  • Sell unneeded parts / extras

  • Manage calendars for the team (mainly our CEO) 

PROJECT MANAGEMENT

  • Request and review quotes for business related services and be able to make informed recommendations

  • Help write or edit grant applications

  • Research and report on topics as they come up

  • Recruiting

    • Manage job postings

    • Reach out to potential candidates

    • Perform initial interview screens to gage interest and fit

    • Schedule technical interviews with team members

  • Help organize content in our productivity tools like Confluence and Jira

DESIRED SKILLS AND EXPERIENCE

  • 3+ years of experience working in an office management, administrative, or support role

  • Positive, friendly, and welcoming attitude

  • Skillful project manager, problem solver, and communicator

  • Expert organization skills and attention to detail

  • Self-directed and known to take initiative

  • Sensitivity to confidential matters

  • Innovative and creative – we are looking for someone with great design aesthetic and the ability to make the office look amazing with a minimal budget

  • Eager to learn and grow within a fast-paced start-up environment

  • Vendor management

  • Google Suite

  • Atlassian Products (Confluence, Jira)

GET IN TOUCH

If this is you, drop us a line at hello@span.io!